Da 1380 Template in PDF Access Editor

Da 1380 Template in PDF

The DA Form 1380 is an official document used by the U.S. Army Reserve to record individual performance during reserve duty training. This form captures essential details regarding training activities, including dates, hours, and types of duties performed. Proper completion and submission of the DA Form 1380 are crucial for ensuring that service members receive appropriate retirement points and compensation for their training efforts.

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Outline

The DA Form 1380, also known as the Army Reserve Record of Individual Performance of Reserve Duty Training, serves as a vital document for tracking the performance and training of soldiers in the Army Reserve. This form is utilized to report various types of duty, training, or instruction that a soldier has completed, particularly during periods outside the standard Inactive Duty Training (IDT) battle assembly. Each form must be prepared by the end of the duty month and submitted to the appropriate records manager or pay channel, ensuring accurate documentation of hours worked and retirement points earned. The form captures essential details such as the soldier's name, grade, branch, and assigned organization, along with specifics about the training performed, including dates, locations, and the nature of the duties. It also requires the signature of an officer who can verify the information provided, thereby establishing a clear chain of accountability. Proper completion and timely submission of the DA Form 1380 are crucial for soldiers to receive credit for their service and ensure compliance with Army regulations, specifically AR 140-185. The form is designed to facilitate both paid and non-paid duty reporting, which further underscores its importance in the administrative processes of the Army Reserve.

Document Properties

Fact Name Details
Form Purpose The DA Form 1380 records individual performance of reserve duty training for Army Reserve members.
Governing Regulation This form is governed by AR 140-185.
Preparation Deadline It must be prepared by the last day of each duty month.
Submission Channels Submit to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid training.
Who Prepares It Various personnel prepare the form, including the chief of the proponent agency and commanding officers.
Required Information Includes details like name, grade, organization, and specific training dates and hours.
Types of Duties Check applicable boxes for duties, training, or instruction performed.
Retirement Points Retirement points are awarded based on the type of duty performed, as detailed in AR 140-185.
Record Management Ensure proper filing of the form per AR 25-400-2 and submission to the Soldier's records.

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Common mistakes

When filling out the DA 1380 form, individuals often make several common mistakes that can lead to processing delays or inaccuracies. One frequent error is failing to provide the complete address of the records manager in Item 4. This information is crucial for ensuring that the form reaches the correct destination. Omitting or incorrectly entering the ZIP code can result in significant delays in processing.

Another mistake involves the selection of the appropriate duty type in Item 9. Some individuals may check the wrong box or fail to cite the correct authorization for the duties performed. This can lead to confusion regarding the nature of the training or instruction, which is essential for accurate record-keeping and retirement point allocation.

Inaccuracies in the dates and hours recorded in Item 9 are also common. Individuals may miscalculate the hours worked or enter the wrong dates for the duties performed. This can affect retirement points and may require resubmission of the form, causing additional administrative work for both the individual and the unit.

Finally, a lack of proper signatures can hinder the submission process. Item 11 requires the signature of an officer who can verify the duties performed. If this signature is missing or if the officer's name and position are not correctly typed, the form may not be accepted. Ensuring that all required signatures are obtained before submission is essential for a smooth processing experience.

Dos and Don'ts

When filling out the DA Form 1380, it is important to follow certain guidelines to ensure accuracy and compliance. Below are some do's and don'ts to keep in mind.

  • Do prepare the form by the last day of each duty month.
  • Do enter the complete designation and address of the record manager in Item 4.
  • Do check the appropriate block in Item 9 to indicate the type of duty performed.
  • Do include all relevant details in Column d, such as location and nature of duties.
  • Don't forget to cite the documentary authority for the training reported in Item 9.
  • Don't leave any items blank that are self-explanatory, such as Items 1, 3, 5, 6, 7, 8, and 10 through 12.
  • Don't submit the form without the necessary signatures from the verifying officer.
  • Don't overlook the requirement to process the form for pay and non-paid retirement points by the last day of the month.
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Misconceptions

Understanding the DA Form 1380 can be challenging, and several misconceptions often arise. Here are ten common misunderstandings about this form:

  1. The DA Form 1380 is only for active duty personnel. This form is specifically designed for Army Reserve members to record their performance of inactive duty training and other authorized duties.
  2. Completion of the form is optional. In fact, timely submission of the DA Form 1380 is mandatory for documenting training and ensuring proper retirement points are awarded.
  3. Only the Soldier can fill out the entire form. While Soldiers complete most sections, certain parts must be filled out by designated officers or representatives, depending on the training context.
  4. All training must occur during scheduled battle assemblies. The form allows for documentation of training outside the regular Inactive Duty Training (IDT) periods, as long as it is authorized.
  5. There are no consequences for late submissions. Delayed submissions can result in missed retirement points and complications with pay, emphasizing the importance of timely filing.
  6. Any officer can sign the form. Only an officer with knowledge of the duties performed can sign the DA Form 1380, ensuring accountability and accuracy.
  7. One form can be used for multiple Soldiers. Each Soldier must have an individual DA Form 1380 completed for their respective training and duties.
  8. The form is the same for all branches of the military. The DA Form 1380 is specific to the Army Reserve and may differ from forms used by other military branches.
  9. Once submitted, the form cannot be amended. If errors are found after submission, corrections can be made, but proper procedures must be followed to ensure accuracy.
  10. The form is only for recording paid training. The DA Form 1380 is used to document both paid and non-paid training, and it is crucial for tracking retirement points in either case.

By addressing these misconceptions, individuals can better navigate the requirements and importance of the DA Form 1380 in their military careers.